Purchasing Workflow


Maximize the potential of your purchasing system with a single comprehensive approach.

Purchasing Workflow provides a sophisticated workflow engine with configurable rules, routing and approval functions. An easy-to-use requisition interface creates documents that are controlled through the workflow process. Purchasing Workflow enables organizations to tightly control & manage their procurement system.

If you want a fast, effective and comprehensive approach to procurement within your organization, then PTS has the answer.

Our Purchasing Workflow software will bring your purchasing decisions across multiple fields, goods and service requirements together in one centralised and logical system.

This technology will enable you to tightly control and manage your procurement processes, streamlining inefficiencies where needed and bringing clarity to every level. This means you’ll be able to focus on maintaining best prices, practices and supplier relationships across the board.

A sophisticated, but easy-to-operate, workflow engine with configurable rules, routing and approval functions means we can tailor the tool to suit your requirements and business model.

A requisition interface creates documents that are monitored and regulated through the workflow approval process. This interface includes setup options to optimise or restrict accessibility depending on user roles or specific user settings.

Purchasing Workflow benefits include:

  1. Web requisitioning and approvals, available as an optional connected service
  2. Ability to default all information (other than item number and quantity), including vendor, general ledger code, and cost
  3. Handling of stock and non-stock items for planning purposes
  4. Templates that can be used to load a list of standard items
  5. Allows different vendors on different lines
  6. Vendor selection is controlled at the item and user level
  7. Ability for the requisitioner to review each document’s progress through the workflow for complete transparency at every stage
  8. Integrated with PJC, allows Job-Related requisitions to be entered

Requisitioning Features

Purchasing Workflow provides a simple and efficient requisitioning interface; setup options are available to optimize or restrict the interface depending on configurable user roles or specific user settings.

  • Ability to default all information (other than item number and quantity), including vendor, GL code, and cost
  • Handling of stock and non-stock items
  • Templates can be used to load a list of standard items
  • Allows different vendors on different lines
  • Vendor selection is controlled at the item and user level
  • Ability for the requisitioner to review each document’s progress through the workflow
  • Integrated with PJC, allows Job-Related requisitions to be entered

Workflow Engine

Unlimited workflows can be designed to handle different requisitioning requirements. The workflow engine centrally manages each requisition based on a collection of rules and routing decisions:

  • Document value and Authority Level values
  • A document’s contents, for example, the presence of capital items or non-stock items
  • Date based User substitutions
  • Support of multiple authorizations on a single transaction
  • Event Log of all workflow & approval events

Once a requisition document is fully approved, the workflow engine can further process the document in several different ways – create PO, pool & consolidate PO’s, or use Internal Issues to fulfil requisitions directly from an inventory store.

PW Configuration, Engine, and Management

 

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