FAQ

Sage 300 connects your entire finance and operation together. Sage 300 has the tools to help your company improve productivity and accelerate growth. It provides real-time visibility, making it easier to get data.

Financial snapshots from Sage 300 web increase insight with secure access of key performance indicators (KPIs), with drill-down capabilities to underlying reports.

Sage 300 offers cost effective Operations, Distribution, and Supply Chain Management solution that improve bottom line and deliver on time.

Sage 300 Operations and Distribution Management modules ensure your business follows best practices for efficiency and accuracy by automating and integrating processes to keep your inventory and production running smoothly.

It is good practice to create sales quotation in the erp software. If the sales quotation is not converted to sales order, customer can use it to track how many of their quotations are converted to sales.

Category: lost sales

A change in home currency involves lots of work. Usually the financial software will not allow a change in home currency. A company has to create a new database and import all the master files like debtor profile, creditor profile, Chart of Accounts and Item code. User will have to enter all the opening balances.

User with super user rights can unlock closed period. Once the period is reopen, user can post to earlier period. User has to reprint the financial reports of the earlier period.

User can lock the earlier and future periods in the system to prevent accidentally posting to wrong period.

Category: posting

A lead is usually a prospect that asked for a quotation or enquire about your company product or services. As we do not know if they will give us their order, we will create them as a lead instead of customer code. All activities related to this lead can be entered in the system. This will allow us to keep our customer database neat. Once the lead becomes a customer, we can turn the lead into a customer.

Category: lead

A company with different department can consider using different series of document numbering. This will allow them to know how many invoices have been posted. It also allows them to easily refer to the correct invoice file to retrieve the document.

Category: invoice

Instead of creating individual sales and cost of sales GL code by county, SAP Business One has Advanced G/L Account Determination feature for user to determine rules to define to their needs. These G/L Account Determination rules are based criteria.

Categories: cost, sales order

Create each cost centre or department as a segment or dimension.

Category: cost

Standard cost is a preferred costing method if the raw material price tends to fluctuate. The difference between the purchase price of the item and standard price will be posted to price varience account. This will not cause the cost of sales to increase or decrease too much.

Categories: cost, inventory

Standard cost has to be the default item costing in order for system to calculate the cost varience between the purchase price and standard cost.

Category: cost

Each item code has to link to the GL Inventory Control Account Code. It is the control account.

When user post a purchase receipt, the double entry will be

Dr Inventory Cr Receipt Credit.

When User posts the AP invoice and match against the PO Goods receipt, the double entry will be

Dr Receipt Credit Cr Creditor Control.

When User posts the delivery order or AR invoice, the double entry will be

Dr COGS Cr Inventory

Dr Debtors Cr Sales

User has to made adjustment from the inventory control module and not directly from the General Ledger module.

A customer can request for partial delivery on a sales order. It is important for a user to know how much sales are still pending. A open sales order report with status of partial can be printed at the end of each month.

Category: sales order

Using a software that has down payment feature will enable you to bill according to milestone or scheduled payment term.

Category: invoice

Yes. A user has to enter the exchange rate reflected on the supplier invoice.

Category: GST

User has to enter daily or monthly exchange rate. The sales will usually be a fixed rate for the entire company. When customer pays, the bank will determine the exchange rate. The difference between the invoice rate and the bank exchange rate will be the exchange rate differences. This is the matching principal concept. Most software like SAP B1 and Sage 300 handles the exchange rate differences automatically.

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