Purchasing Workflow | The World Management

Purchasing Workflow

Maximize the potential of your purchasing system with a single comprehensive approach.

Purchasing Workflow provides a sophisticated workflow engine with configurable rules, routing and approval functions. An easy-to-use requisition interface creates documents that are controlled through the workflow process. Purchasing Workflow enables organizations to tightly control & manage their procurement system.

If you want a fast, effective and comprehensive approach to procurement within your organization, then PTS has the answer.

Our Purchasing Workflow software will bring your purchasing decisions across multiple fields, goods and service requirements together in one centralised and logical system.

This technology will enable you to tightly control and manage your procurement processes, streamlining inefficiencies where needed and bringing clarity to every level. This means you’ll be able to focus on maintaining best prices, practices and supplier relationships across the board.

A sophisticated, but easy-to-operate, workflow engine with configurable rules, routing and approval functions means we can tailor the tool to suit your requirements and business model.

A requisition interface creates documents that are monitored and regulated through the workflow approval process. This interface includes setup options to optimise or restrict accessibility depending on user roles or specific user settings.

Benefits

Purchasing Workflow benefits include:

Web requisitioning and approvals, available as an optional connected service
Ability to default all information (other than item number and quantity), including vendor, general ledger code, and cost
Handling of stock and non-stock items for planning purposes
Templates that can be used to load a list of standard items
Allows different vendors on different lines
Vendor selection is controlled at the item and user level
Ability for the requisitioner to review each document’s progress through the workflow for complete transparency at every stage
Integrated with PJC, allows Job-Related requisitions to be entered

Requisitioning Features

Purchasing Workflow provides a simple and efficient requisitioning interface; setup options are available to optimize or restrict the interface depending on configurable user roles or specific user settings.

Ability to default all information (other than item number and quantity), including vendor, GL code, and cost
Handling of stock and non-stock items
Templates can be used to load a list of standard items
Allows different vendors on different lines
Vendor selection is controlled at the item and user level
Ability for the requisitioner to review each document’s progress through the workflow
Integrated with PJC, allows Job-Related requisitions to be entered

Workflow Engine

Unlimited workflows can be designed to handle different requisitioning requirements. The workflow engine centrally manages each requisition based on a collection of rules and routing decisions:

Document value and Authority Level values
A document’s contents, for example, the presence of capital items or non-stock items
Date based User substitutions
Support of multiple authorizations on a single transaction
Event Log of all workflow & approval events

Once a requisition document is fully approved, the workflow engine can further process the document in several different ways – create PO, pool & consolidate PO’s, or use Internal Issues to fulfil requisitions directly from an inventory store.

Strategising Your Operations in the Global Game begins with First Contact.

TWM takes the time to analyze and understand about the issues at your organization before recommending a solution that fits. We provide professional advice during the initial discussion to ensure successful implementation. Or Call us for a Chat at +65-67419198.