SAP Business One: From the server to the cloud

What is a cloud assessment about?

Many companies have been running SAP Business One stably on their own server infrastructure for years. At the same time, the desire is growing to simplify technical operations, work more flexibly, and relieve the burden on their own IT department.

Migrating to SAP Business One Cloud is generally quite feasible. In practice, however, the effort required depends heavily on the existing system’s architecture: Which version is in use? Which database is being used? What add-ons, customizations, and interfaces are present?

This is precisely where the Cloud Assessment comes in. It creates a reliable basis for decision-making and shows how well your current SAP Business One system is suited for operation in the cloud, which technical requirements are met, and which steps are advisable before a migration.

The challenge

Migrating from an existing on-premise installation to the cloud often sounds simpler than it actually is. Many SAP Business One systems have grown organically over years and contain individual extensions, interfaces, and technical peculiarities that must be thoroughly examined before migration.

• Different SAP Business One versions in use

• Different Database technologies such as Microsoft SQL or SAP HANA

• Individual Add-ons, extensions and modifications

• Existing Integrations with third-party systems

• Open questions regarding cloud capability, upgradeability and technical adaptation needs

Without this review, it often remains unclear how complex a change will actually be and what risks need to be considered in the project.

The solution: Cloud Assessment for SAP Business One

With the Cloud Assessment, SAP partners systematically examine how well your existing SAP Business One installation is suited for operation in the cloud and what preparatory work is necessary for a secure migration.

• Analysis of your initial situation and the current use of SAP Business One

• System environment check including database type, release status and technical requirements

• Evaluation of the company database regarding consistency, upgradeability and migration readiness

• Review of add-ons, extensions and customizations cloud compatibility

• Evaluation of existing interfaces and external system connections

• Preparing for a migration-ready state, provided that technical steps are necessary beforehand

• Test migration to the cloud with import of the database into the SAP Business One cloud environment

• Provision of a test system, so that specialist departments and users can realistically assess the environment

This does not result in a theoretical assessment, but rather a sound basis for deciding whether and how the migration of your existing system from server operation to the cloud can be implemented effectively.

Does our SAP Business One Cloud fit with your existing system?

In an initial consultation, we will jointly review your current situation: current version, database, add-ons, interfaces and possible requirements for a move to the cloud.

This will quickly give you a realistic picture of whether a cloud assessment makes sense for your company and what the next steps could be.

Overview

The companies ECM® Espresso Coffee Machines and Profitec develop and produce high-quality espresso machines for the international market.

As two legally separate companies with a shared value chain, they increasingly reached the limits of their existing ERP system: many manual processes, media breaks between production and logistics, and a lack of transparency in the warehouse.

With the introduction of SAP Business One and the conesprit Apps for Manufacturing, WMS and Fulfillment A seamless digital platform was created – including automated EDI process between the two companies.

The challenge

The shared supply chain of ECM and Profitec in particular led to unnecessary complexity and manual intermediate steps in the old system.

• Separate systems with high coordination effort

• No structured approach Storage location management

• Unreliable Inventory data

• No continuous Serial number traceability

• Complexes internal sales and delivery processes

„”Profitec and ECM are two separate companies that access a common supply chain. In the existing ERP system, this has led to many complications and manual processes.”“

Christian Seidel, Head of Administration, Profitec & ECM

The solution: SAP Business One + Conesprit Apps

With SAP Business One as the central ERP platform, processes were standardized and simultaneously expanded in a targeted manner through conesprit Apps:

• Automated EDI process between ECM and Profitec

• Digital fulfillment terminal with connections to Modula as well as DHL & UPS

• Paperless production with tablets and scanners

• WMS-supported warehouse processes including automatic refill suggestions

• Serial number tracking via scan in real time

• Integrated document management based on Microsoft 365

Today, internal orders are generated automatically, stock levels are checked and reserved by the system, and delivery notes and invoices are transmitted and posted via EDI – without any media breaks.

Does this solution also suit your company?

We would be happy to show you how the solution was implemented at ECM and Profitec and what aspects of it can be applied to your company.

Overview

The companies ECM® Espresso Coffee Machines and Profitec develop and produce high-quality espresso machines for the international market.

As two legally separate companies with a shared value chain, they increasingly reached the limits of their existing ERP system: many manual processes, media breaks between production and logistics, and a lack of transparency in the warehouse.

With the introduction of SAP Business One and the conesprit Apps for Manufacturing, WMS and Fulfillment A seamless digital platform was created – including automated EDI process between the two companies.

The challenge

The shared supply chain of ECM and Profitec in particular led to unnecessary complexity and manual intermediate steps in the old system.

• Separate systems with high coordination effort

• No structured approach Storage location management

• Unreliable Inventory data

• No continuous Serial number traceability

• Complexes internal sales and delivery processes

„”Profitec and ECM are two separate companies that access a common supply chain. In the existing ERP system, this has led to many complications and manual processes.”“

Christian Seidel, Head of Administration, Profitec & ECM

The solution: SAP Business One + Conesprit Apps

With SAP Business One as the central ERP platform, processes were standardized and simultaneously expanded in a targeted manner through conesprit Apps:

• Automated EDI process between ECM and Profitec

• Digital fulfillment terminal with connections to Modula as well as DHL & UPS

• Paperless production with tablets and scanners

• WMS-supported warehouse processes including automatic refill suggestions

• Serial number tracking via scan in real time

• Integrated document management based on Microsoft 365

Today, internal orders are generated automatically, stock levels are checked and reserved by the system, and delivery notes and invoices are transmitted and posted via EDI – without any media breaks.

Does this solution also suit your company?

We would be happy to show you how the solution was implemented at ECM and Profitec and what aspects of it can be applied to your company.